Administrative Assistant

Updated on: 30 Mar 2018
Flexible Permanent, 40 hrs/wk
Katy, TX, United States

The Administrative Assistant is responsible for managing TIP’s general administrative activities, supporting staff, and assisting in daily office needs. The ability to effectively communicate, stay organized, and prioritize is vital to the smooth day-to-day operation of our organization. MAJOR RESPONSIBILITIES • Serve as the point of contact for internal and external communications • Carry out administrative requests and queries from executive leadership • Assist in scheduling and travel arrangements for executive leadership • Develop and maintain an efficient document management and filing system • Draft, proofread, and distribute correspondence, including emails, memos, letters, reports, and forms • Create and enter data into spreadsheets for budgets, reports, and other documents • Submit and reconcile expense reports and credit card statements • Manage office supply inventory and orders, including research on costs and suppliers • Communicate with vendors to ensure the organization’s needs are met • Assist with special event management • Assist in the preparation and function of meetings, including organizing meeting dates and reminders, taking detailed minutes, and maintaining leaderships diaries for the Board of Directors • Travel to post office, bank, meetings, and other locations as needed QUALIFICATIONS • High school diploma; associate or bachelor degree preferred • Strong organizational skills and ability to prioritize and adapt to a changing environment are essential 2 • Excellent written and verbal communication skills • Strong team player who works independently on challenging assignments and cooperatively with partners • Attention to detail and problem-solving skills • Discretion and confidentiality • Proven experience as an administrative assistant, executive administrative assistant, or other secretarial position • Proficiency in MS Office • Enthusiastic, detail oriented, and self-motivated

Desired skills

Event Help
General Office Help

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