Administrative Assistant

Updated on: 07 Dec 2018
07 Jan 2019 5 months, 30 hrs/wk
Indianapolis, IN 46225, United States
International students can apply

We are looking for an administrative assistant to perform a variety of personnel-related administrative tasks. You will support the HR department in duties like posting job ads, updating HR database and processing employees requests.

Our administrative assistant position requires excellent organizational skills and the ability to handle sensitive information confidentially. If you are passionate about HR policies and procedures and want to help create a nourishing workplace, this position is for you.

Ultimately, you will gain HR experience in a fast-paced work environment by supporting and improving all HR functions.

Responsibilities

  • Maintain employee records (soft and hard copies)
  • Update HR databases (e.g. new hires, separations, vacation and sick leaves)
  • Assist in payroll preparation by providing relevant data, like absences, bonus and leaves
  • Prepare paperwork for HR policies and procedures
  • Process employees’ requests and provide relevant information
  • Coordinate HR projects, meetings and training seminars
  • Collaborate with the Recruiter to post job ads on careers pages and process incoming resumes
  • Manage the department’s telephone center and address queries accordingly
  • Prepare reports and presentations for internal communications
  • Provide orientations for new employees by sharing onboarding packages and explaining company policies

Requirements

  • Must have strong analytical and problem solving skills.
  • Ability to facilitate effective and efficient meetings to gather information and outline process.
  • Excellent verbal and written communication skills required.
  • Ability to manage multiple priorities as well as flexibility to adapt to change with new systems and methods while working in a team environment.

Desired skills

Accounting / Bookkeeping
Event Help
General Office Help
Customer Service

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