Administrative Assistant

Updated on: 22 Nov 2021
Flexible 25 hrs

We are seeking an Administrative Assistant to assist us in our daily business operations. This is your chance to play a key role in the future success of our growing organization! You are the first contact for all of our clients so you must be a genuinely happy and positive person who enjoys caring for people. If you aspire to further your career, there is an opportunity to expand this role for the right person.

The Administrative Assistant plays an important role in setting the tone for the organization. This position is responsible for providing exceptional administrative duties: including welcoming and greeting of guests, answering phones, scheduling appointments, data entry, and other related duties.

We are seeking an individual who have the ability to work in a dynamic team environment, have good time management skills, good judgment, and the ability to multi-task. You should have well-developed interpersonal skills to communicate in a professional and courteous manner with customers, co-workers, and other stakeholders.

Responsibilities & Activities
• Greets clients and prospective clients in a friendly and sincere manner, making them feel comfortable when they visit the office
• Handles incoming telephone calls
• Sorts and distributes mail
• Sends periodic client correspondence
• Coordinates the assembly and mailing of client paperwork
• Handles calendars for the office
• Orders and handles office supplies
• Coordinates outside vendors
• Develops, mails, and analyzes client satisfaction surveys
• Develops and maintains written documentation (systems) of all activities
• Performs other duties as assigned

Knowledge, Skills, & Abilities
• Excellent interpersonal skills
• Excellent attitude and an extraordinary client service orientation
• Superior phone skills—friendly and helpful in all interactions on the phone
• Prioritization skills - writes down most important items each day before leaving the office
• Excellent organizational and time management skills and ability to multi-task
• Professional demeanor
• Intermediate to Advanced Microsoft Office Suite knowledge required
• Ability to type 40 wpm required
• Attendance is an essential function

We offer a great working environment in a beautiful and professional office location. This is a great opportunity to play a key role in the continued success of our company. Our culture is fast-paced, motivational, and focused on improving our client's lives. This is a full time, in-office position.

Desired skills

Excel / Data Entry
General Office Help
Customer Service

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